GaymerX is safe space for gamers and ‘gaymers’ of all identities to have fun, hang out, learn, play, and to help drive the game and tech industry’s conversation on LGBTQ issues.
GaymerX Year Four is made for everyone and everyone is welcome!
Attendee Demographics
- 75% are under 29 years old
- 20% self-define as gender fluid
- 83% self-define as LGBTQ
- GaymerX Year 4 is expecting 3,000 attendees
Attendees in Action
- 95% of attendees spent between 3-7 hours in the Expo
- 83% of attendes currently work in the game industry or want to move into the game industry
- 70% of attendees want more career development information and programming
- 70% of attendees purchased one or more items from an exhibitor
When & Where
- Date: September 30 – Oct 2
- Location: Santa Clara Hyatt
What’s new for 2016 – MORE BUSINESS and MORE FUN
- More on-site presence options
- More branding & networking opportunities
- Full Day ‘Company Showcase’ rooms
- ‘We Want YOU!’ Recruitment & Career Index
Overarching Event Sponsorships
Presenting Sponsorship: $25,000
Create the engagement experience of your choice from a booth, Company Showcase room, Expo Hall sponsorship or ??
Includes:
- Sponsorship of Interactive lounge, Networking Lounge, Diversity Theater Sponsorship. o Specific deliverables and customization depends on package chosen.
- 25 Gen Admin passes
- 15 VIP Passes
- FULL page 4 color ad space – Premier position
- Banner ad in two (2) GaymerX email newsletters
- 3’x8′ Mega Sign, placed in high traffic, high visibility area of event
- 3’x20′ Vinyl banner, hung in high traffic, high visibility area of event
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Networking Opportunities
VIP Party: $25,000 – Exclusive
Sponsor the premier kick-off party of GaymerX Year 4
Includes:
- Two (2) drink tickets for the first 400 guests
- Full Page ad, 4 color, in Priority Position of the Show Program
- Tote insert in General Admission and VIP bags (May place different items in each bag)
- Ten (10) VIP Passes
- Twenty-five (25) General Admission Passes
- One (1) 38” x 87”, four color, double-sided Mega-sign. Show Management to produce
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Cosplay Contest: $25,000 – Exclusive
Sponsor the premier kick-off party of GaymerX Year 4
Includes:
- Two (2) drink tickets for the first 400 guests
- Full Page ad, 4 color, in Priority Position of the Show Program
- Tote insert in General Admission and VIP bags (May place different items in each bag)
- Ten (10) VIP Passes
- Twenty-five (25) General Admission Passes
- One (1) 38” x 87”, four color, double-sided standing sign. Show Management to produce
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Branding Opportunities
Event T-shirt: $10,000 – Exclusive
Promote your brand, align yourself with GaymerX and promote diversity long after the event. Sponsor’s input on shirt design is welcome!
Quantity: 4,000 units, includes VIP and General Admission Bags. Specifications provided upon order.
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Lanyard: $3,000 – Exclusive
Make in standout impression everywhere attendees meet, great, network, and play.
Quantity: 3,500 units Sponsor to provide. Must be double clip
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Badge Insert: $3,000 – Exclusive
Combines high visibility, instant brand recognition, and the ability to promote engagement onsite and post-event with this singular branding opportunity.
Quantity: 3,500 units. Sponsor to provide. Specifications provided upon order.
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Event Totebag: $10,000 – Exclusive
Promote your brand in full color and align your self with GaymerX while supporting diversity.
Quantity: 3,500 units, includes VIP and General Admission Bags. Specifications provided upon order.
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Water Bottle: $7,000 – Exclusive
It’s bright, it’s colorful, it’s long lasting, it’s eco-friendly, and it highlights your brand!
Quantity: 3,500 units, Sponsor may provide. Placed into VIP and General Admission Bags.
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Hotel Key: $7,500 – Exclusive
‘Shake hands’ with every attendee staying at the event’s primary hotel, the Santa Clara Hyatt.
Quantity: 3,000 units, Specifications provided upon order.
Includes:
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Tote Insert
Choose General Admission tote, VIP Tote, or both!
Make sure attendees leave GaymerX with your literature, games, demos, or schwag in hand. All tote bag inserts are subject to pre-event show management approval.
Place inserts in both totebags and save – $2,500 ($3,500 for non-exhibitors)
General Admission Totebag Insert
- 2,700 units to be provided by sponsor
- Rate: $1,000 ($1,500 for non-exhibitors)
VIP Totebag Insert
- 600 units to be provided by sponsor
- Rate: $2,000 ($3,000 for non-exhibitors)
Event Program Advertisements
Four color ad slots in the official GaymerX Event Program. Placement based on ‘first come’ basis.
Full Page $1,500 ($2,000 for non-exhibitors)
Half Page $1,000 ($1,500 for non-exhibitors)
Onsite Signage
Poster: $600 each / two for $1,000
- Free standing signs
- Dual sided
- 4 color printing.
Mega Sign: $1,500 each / two for $2,500
- Free standing signs
- Dual sided
- 4 color printing.
Hanging Banner A: $1,500
- 36”x72”
- Vinyl banner, single sided, 4 color process
Hanging Banner B: $1,500
- 36”x240” (3’x20’)
- Vinyl banner, single sided, 4 color process
Booth Sponsorship Packages
Standard
8 Bit Sponsor: $1,500
Includes:
- Carpet, table, 2 side chairs, garbage can, placard with company name and booth number
- Two (2) General Admission Passes
- Limited availability and location
- Acknowledged as sponsor in event promotion
- 20% discount on additional pass purchases.
16 Bit Sponsor: $3,000
Includes:
- Carpet, table, 2 side chairs, garbage can, placard with company name and booth number
- 5 amps of electricity
- Four (4) General Admission Passes
- 1⁄2 Page ad in the event program. 4 color. Client to provide camera ready creative. Show management to produce
- Expanded available locations
- Acknowledged as sponsor in event promotion
- 20% discount on additional pass purchases.
Premier
Includes turn-key units, premier locations, pre-event promotion, on-site branding, VIP Passes, and more.
Silver Sponsorship: $5,000 – Ideal for recruiters!
Includes:
- 10’x10’ booth in preferred locations
- Carpet, table, 2 side chairs, garbage can, placard with company name and booth number
- Three (3) VIP Passes
- Five (5) General Admission Passes
- 1⁄2 Page ad in the event program. 4 color. Client to provide camera ready creative. Show management to produce
- Banner ad in one (1) GaymerX pre-event newsletter
- 24”x36” double sided sign. Client to provide camera ready creative, show management to produce
- Acknowledged as sponsor in event promotion
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Gold Sponsorship: $10,000 – Best Value!
Includes:
- 10’x20’ booth in preferred locations
- Your choice of one of the booth options below: pipe & drape booth (with carpet, table, 2 side chairs, garbage can, placard with company name and booth number) or hard wall turnkey booth with private meeting room.
- Five (5) VIP Passes
- Ten (10) General Admission Passes
- 1⁄2 Page ad in the event program. 4 color. Client to provide camera ready creative. Show management to produce
- Banner ad in two (2) GaymerX pre-event newsletter
- 24”x36” double sided sign. Client to provide camera ready creative, show management to produce
- Acknowledged as sponsor in event promotion
- 20% discount on additional pass purchases.
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Platinum Sponsor: $20,000
Includes:
- 20’x20′ booth space,
- Carpet, two (2) tables, four side chairs, two wastebaskets
- 20 amps electricity
- 12 VIP Passes
- 20 Gen Admin passes
- FULL page 4 color ad space – Premier position
- Banner ad in two (2) GaymerX email newsletters
- 3’x8′ Mega Sign, placed in high traffic, high visibility area of event
- 3’x6′ Vinyl banner, hung in high traffic, high visibility area of event
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Platinum Sponsor: $25,000+
Includes:
- Sponsorship of Interactive lounge, Networking Lounge, Diversity Theater Sponsorship.
- Specific deliverables and customization depends on package chosen.
- 25 Gen Admin passes
- 15 VIP Passes
- FULL page 4 color ad space – Premier position
- Banner ad in two (2) GaymerX email newsletters
- 3’x8′ Mega Sign, placed in high traffic, high visibility area of event
- 3’x20′ Vinyl banner, hung in high traffic, high visibility area of event
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Interactive Lounges
Interactive Lounge: $25,000 – Exclusive
Attract and engage attendees with this turn-key sponsorship is designed to be a chill area for attendees and an activity base for your staff/attendee engagement.
Includes:
- 20’x20’ booth with carpet in premier location with daily cleaning
- $4,000 build-out out of furniture, 30 amps of electricity, internet access
- Full Page ad, 4 color, in Premium Position of the Show Program
- Tote insert in General Admission and VIP bags.
- Fifteen (15) VIP Passes
- Twenty-five (25) General Admission Passes
- 3’x8′ Mega Sign, placed in high traffic, high visibility area of event. sponsor to provide camera
- ready creative materials, show management to produce
- Banner ad in two (2) GaymerX email newsletters
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Diversity Theater: $25,000 – Exclusive
Overarching sponsorship to help bring informative to attendees directly on the Expo Floor.
Includes:
- Two (2) one-hour sessions within the Expo Theater on the topic of your choice
- Additional 10’x10’ booth for Sponsor’s use. With carpet, table, two (2) chairs, wastebasket, 5 amps of electricity
- Sponsor’s logo and shout-out on signage at theater entry
- Full Page ad, 4 color, in Premium Position of the Show Program
- Tote insert in General Admission and VIP bags (May place different items in each bag)
- Ten (10) VIP Passes
- Twenty-five (25) General Admission Passes
- 3’x8′ Mega Sign, placed in high traffic, high visibility area of event. sponsor to provide camera ready creative materials, show management to produce
- Banner ad in two (2) GaymerX email newsletters
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Networking Lounge: $25,000 – Exclusive
Be the epicenter of the Expo Hall. This turn-key sponsorship is designed to be a chill area for attendees and an activity base for your staff/attendee engagement
Includes:
- 20’x25’ Expo footprint with carpet in premier location with daily cleaning. Size is an approximate
- $4,000 build-out out toward furniture, F&B, electricity, internet access
- Full Page ad, 4 color, in Premium Position of the Show Program
- Tote insert in General Admission and VIP bags.
- Fifteen (15) VIP Passes
- Twenty-five (25) General Admission Passes
- 3’x8’ Mega Sign, placed in high traffic, high visibility area of event. Sponsor to provide camera
- ready creative materials, show management to produce
- Banner ad in two (2) GaymerX email newsletters
- 20% discount on additional pass purchases
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
Live Art!: $13,000 – Exclusive
Showcase the talents of two different artists and raffle on the finished pieces to attendees each day. As sponsor, you have input on the types of art to be featured – paints, digital, clay, and more.
Includes:
- 10’x20’ booth with carpet in premier location with daily cleaning
- Three (3) Standing Mega-Signs promoting the Live Art! with sponsor’s logo prominent. Signs placed in high traffic areas. Each sign is 38”x87”. Show management to produce
- Full Page ad, 4 color, in the Show Program
- Tote insert in General Admission and VIP bags.
- Fifteen (15) VIP Passes
- Twenty-five (25) General Admission Passes
- Sponsorship title, sponsor’s logo and brief description on GaymerX.com website
- Shout-out as sponsor in event promotion
Recruitment & Career Opportunities
‘we Want YOU!’ Recruitment & Career Index
Showcase your company’s active support of diversity within GaymerX’s first Career Index. Whether you’re hiring for game devs, biz dev, sales, programmers, back office support, creative, entry level to C level – say ‘we Want YOU!’ loud and proud!
Rainbow Sponsor – Exclusive
- Back Cover ad position (4 color)
- Front cover shout-out
- Distribution stand shout-out
- Rate: $5,000 ($6,00 for non-exhibitors)
Full Page
- Full Page (4 color)
- Rate: $1,500 ($2,500 for non-exhibitors)
Expo Theater Sponsored Sessions
One Hour: $2,000
Present on the topic of your choice in the new GaymerX Expo Theater.
Includes:
- Fifty (50) minutes of presentation including Q&A
- Use of included high-resolution monitors, microphone and lectern
- Ability to place handouts on seats at beginning of session
- Two (2) General Admission Passes for presenters
1/2 Hour: $1,500
Present on the topic of your choice in the new GaymerX Expo Theater.
Includes:
- Twenty (20) minutes of presentation including Q&A
- Use of included high-resolution monitors, microphone and lectern
- Ability to place handouts on seats at beginning of session
- Two (2) General Admission Passes for presenters
Bulk passes
Bulk Passes: Ideal for companies, groups, or schools wanting to send their people to learn about and support diversity.
General Admission Passes
Includes access to all events on Friday, Saturday and Sunday
- Save 10% – on the purchase of 10-24 passes
- Save 20%- on the purchase of 25 or more
VIP Passes
Includes free VIP T-shirt, VIP Badge/Dedicated Registration Line, VIP goodie bag, and access to the Thursday Night VIP party (w/ 2 drink tickets) and more!
- Save 10% – on the purchase of 10-24 passes
- Save 20%- on the purchase of 25 or more